Friday, February 28, 2014
Tofino Council Agenda for March 4,2014 at 10:00 am
DISTRICT OF TOFINO REGULAR COUNCIL MEETING
Chamber, Municipal Office
March 4, 2014 at 10:00 AM
CALL MEETING TO ORDER
ADOPTION OF AGENDA
ADOPTION OF MINUTES
Minutes of the Regular Council
Meeting held February 11, 2014
THAT the minutes of the regular Council meeting held February 11, 2014 be adopted.
2014-02-11 Regular Minutes
Minutes of the Special Council Meeting held February 14, 2
THAT the minutes of the special Council meeting held February 14, 2014 be adopted.
2014-02-14 Special Minutes
BUSINESS ARISING FROM THE MINUTES
ANNOUNCEMENTS FROM THE MAYOR
Tofino Public Art Acquisition Process -
Menno van Barneveld
2014-02-26 Delegation Request - Menno van Barneveld
Heritage Society - Maureen Fraser, Dorothy
, Dave Griffiths, Joe Martin, Barry Campbell, Steve Bernard,
2014-02-24 Delegation Request - Tofino
2013 Annual Review and 2014 Strategic Plan and Budget Presentation - Kirsten
, General Manager, Tourism Tofino
2014-02-07 Delegation Request - Tourism Tofino
CORRESPONDENCE FOR INFORMATION ONLY
Correspondence from Karla
, BC Hydro regarding Long Beach Area Reinforcement Project
2014-02-05 Letter from BC Hydro - Long Beach Area Reinforcement Project
Correspondence from Director
Martin, President Union of BC Municipalities regarding
2014-02-06 Letter from UBCM - 2013 Resolutions
Correspondence from George Patterson, Tofino Botanical Gardens Foundation regarding Weeping Cedar Woman
2014-02-24 Letter from Tofino Botanical Gardens Foundation - Weeping Cedar Woman
Correspondence from Moses Martin, Chief Councillor
First Nations regarding Weeping Cedar Woman
2014-02-24 Letter from
First Nations - Weeping Cedar Woman
Correspondence from Mark Penney, President Board of Pacific Rim Arts Society regarding Weeping Cedar Woman
2014-02-04 Letter from Pacific Rim Arts Society - Weeping Cedar Woman
Correspondence from Maureen Fraser, President Tofino Arts Council regarding Weeping Cedar Woman
2014-02-25 Letter from Tofino Arts Council - Weeping Cedar Woman
Correspondence from Norma Dryden, Carving on the Edge Festival Society and 2014 Carving on the Edge Festival regarding Weeping Cedar Woman
2014-02-26 Letter from Carving on the Edge Festival Society - Weeping Cedar
CORRESPONDENCE REQUIRING ACTION
Correspondence from Claude
, MP regarding National Dementia Strategy: Municipal Resolution and C-356
2014-02-06 E-mail from Claude
MP - National Dementia Strategy: Municip
al Resolution and C-356
A resolution in support of a national dementia
Correspondence from Barry Pages, Chair Skeena-Queen Charlotte Regional District regarding BC Ferries Service Cuts
2014-02-03 Letter from Skeena-Queen Charlotte Regional District - BC Ferries Se
Correspondence from Jennifer Steven, CEO Eagle Aerie Gallery regarding the tree located at 350 Campbell Street
2014-02-19 Letter from Eagle Aerie Gallery - Tree at 350 Campbell Street
Correspondence from Kevin
regarding Japanese Knotweed and Scotch Broom
2014-02-24 E-mail from Kevin
- Japanese Knotweed and Scotch Broom
Endorsing the West Coast Aquatic Marine Planning Terms of Reference dated December 2013
Draft Terms of Reference WCVI Marine Planning December 2013
Reserve Funds (Report from Financial Services)
THAT staff be authorized to establish, by bylaw, a reserve fund to be known as the Roads Infrastructure Reserve Fund for the purpose of funding road infrastructure projects;
AND THAT s
taff be authorized to establish, by bylaw, a reserve fund to be known as the Fire Department Capital Reserve Fund for the purpose of funding projects related to the repair, maintenance and upgrade of the District of Tofino
and projects related to
the purchase of equipment, land or improvements for the District of Tofino Fire Department.
4 RTC Reserve Funds
Tofino Housing Corporation Inc. - Waiving of 2014 AGM, Auditor Appointment and 2013 Reporting Requirements
(Report from Financial Services)
WHEREAS the District of Tofino is the sole shareholder of the
Tofino Housing Corporation Inc. entitled to vote at an annual general meeting;
THEREFORE be it resolved:
THAT the District of Tofino consents to the unanimous shareholder resolutions set out in the consent
form attached as Appendix “1” to the staff repor
t “Tofino Housing Corporation – Waiving of the 2014 AGM, Auditor Appointment and 2013 Reporting Requirements” dated March 4, 2014;
AND THAT the Mayor and Corporate Officer
authorized to sign the consent form on behalf of the District of Tofino.
2014-03-04 RTC - Tofino Housing Corporation Inc. - Waiving of 2014 AGM, Auditor
Appointment and 2013 Reporting Requirements
2014-03-04 RTC - THC In
c. - Waiving of 2014 AGM, Auditor Appointment and 2013 Reporting Requirements Appendix 1
Naming of the Multi Use Path (MUP) Connector Trail (Report from Resort Municipality Initiative Services)
name for the Multi Use Path (MUP) Connector Trail from the list provided in the staff report “Naming of the Multi Use Path (MUP) Connector Trail” dated March 4, 2014.
2014-03-04 RTC - Naming of the Multi Use Path (MUP) Connector Trail
RMI Services Funding Allocations (Report from Resort Municipality
THAT Council authorize staff to amend
2012-2016 Resort Development Strategy to reduce the Seasonal Shuttle funding allocation from 26% to 13% and increase Special Event and Festival funding from 32% to 45% of t
he annual Resort Services portion of
Resort Municipality Initiative funding;
AND THAT the annual cost of the Seasonal Shuttle service not supported by the Resort Municipality Initiative program
funded through the Federal Gas Tax Agreement.
2014-03-04 RTC RMI Services Funding Allocations
Engineering Services - Campbell Street Phase 2
(Report from Resort Municipality Initiative Services)
THAT an exception to the District of Tofino “Municipal Purchasing Policy” be authorized to allow for single source procurement of construct
ion engineering services for the Campbell Street Phase Two vitalization project.
2014-03-04 RTC Construction Engineering Services - Campbell Phase 2
Committee of the Whole
THAT the minutes of the Committee of the Whole meeting held February 12, 2014 be received.
THAT the staff report
“Tofino Water Supply Low Flow Analysis” dated February 12, 2014 be received for information.
THAT the terms of reference for the West Coast Vancouver Island Marine Economic Development Committee, established by West Coast Aquatic be
sed, in principle.
THAT staff be directed to amend section 3.5 of "District of Tofino Council Remuneration, Benefits and Expense Reimbursement Bylaw No. 1186, 2013" to permit greater than three absences from regular Council meetings and o
ne absence from Committee of the Whole meetings, with the leave of Council.
THAT staff be directed to delete section 5.1 of "District of Tofino Council Remuneration, Benefits and Expense Reimbursement Bylaw No. 1186, 2013".
2014-02-12 Committee of the Whole Minutes
West Coast Aquatic Management Association - Committee on Marine Economic Development Terms of Reference
THAT the minutes of the Audit Committee meeting held February 4, 2014 be received.
allocated in the 2014 Budget to develop a participatory budgeting process for the Council Grant program.
2014-02-04 Audit Committee Minutes
Tofino Recreation Commission
THAT the minute
s of the Tofino Recreation Commission meeting held February 19, 2014 be received.
2014-02-19 TRC Minutes
Tofino Housing Corporation
THAT the minutes of the Tofino Housing Corporation meeting held February 19, 2014 be received.
2014-02-19 THC Board of Directors Minutes
Notice of Motion from the Mayor:
THAT staff work with the
Biosphere Trust to develop a Letter of Intent for
Council's consideration regarding implementation of the Tofino
Higher Learning Initiative.
Notice of Motion from Councillor Thicke:
WHEREAS community feedback regarding the acquisition of Weeping Cedar Woman by the District of Tofino
demonstrates the need for a clear framework for community-based decision making for the integration of artwork into public spaces, and
WHEREAS the Tofino Arts and Culture Master Plan, adopted in December 2013, recommends the development of a public art p
BE IT RESOLVED THAT the District of Tofino staff be authorized to develop a Public Art Policy for Council’s consideration, and
THAT up to $5,000 from the 2014 Arts and Culture Grant budget
used to engage the services of a consultant to work wit
h staff and local arts organizations to draft this policy.
15 MINUTE QUESTION PERIOD
THAT the meeting be closed to the public pursuant to Sections 90(1)(a)(c)(g) & (j) of the
to discuss matters relating to:
litigation or potential litigation affecting the municipality
information that is prohibited from disclosure under section 21 of the
Freedom of Information and Protection of Privacy Act
RECONVENE FROM IN CAMERA MEETING